Existing and Transfer School Application 2022-2023

This application is for schools currently operating who wish to apply to or transfer sponsorship to St. Aloysius. Please review all accompanying documentation before beginning this application. Please note that all file uploads are required to be in PDF format and titled according to their attachment number. You also have the option to "copy and paste" text from a document into a text box. At the bottom of the Application, there is a Save and Continue Later option for your convenience.

General Information

Name of the Primary Contact for the application and the Organization completing the application on behalf of the school:

Name of School*

Year School Opened*

Primary Contact*

School Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone*

Email*

Local School District*

School Treasurer*

School Leader/Principal*

Current Sponsor*

Management Company*

If applicable. If not applicable, enter "N/A" in the box below.

Governing Authority Legal Counsel*

Do you plan to add additional facilities/locations (satellites/annexes) under this same charter?*

Yes
No

If you answered YES to the above question, please describe the timeline for addition of the facilities.

Reason For New Sponsorship

Why is the governing authority seeking new sponsorship at this time?*

Provide the names of any additional sponsors that you have applied to or will be applying to.*

Non-Renewal or Transfer Notice

Has the governing authority provided a non-renewal notification to the current sponsor? If yes, upload a copy of the notification as Attachment 1 (existing applicants only).*

Yes
No
NA (transfer schools only)

Attachment 1: Non-renewal Notice from Governing Authority

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Accepted file types: pdf, Max. file size: 512 MB.

Has the sponsor provided a non-renewal notification to the governing authority? If yes, upload a copy of the notification as Attachment 2.*

Yes
No
NA (transfer schools only)

Attachment 2: Non-renewal notice from Sponsor

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Accepted file types: pdf, Max. file size: 512 MB.

Has the governing authority provided notice to its current sponsor that it would like to transfer sponsorship to St. Aloysius (transfer applicants only)?*

Yes
No
N/A (existing school applicants only)

High-stakes or Renewal Review

Upload the most recent high-stakes or renewal review conducted by the current sponsor as a PDF document titled Attachment 3. To receive a "Meets" the most recent review must be uploaded and the school must have performed satisfactorily. You may use the box below to explain any information in the review and discuss if any issues found have been resolved.

Attachment 3: High-stakes Review

Accepted file types: pdf, Max. file size: 512 MB.

Governance and Oversight

The governing authority plays a vital role in the school’s success and future existence. The governing authority sets policies, establishes the budget, is the fiduciary agent, and is responsible for compliance with the community school contract and applicable local, state and federal laws. The governing authority of the school is the responsible entity and Ohio Revised Code requires no fewer than five (5) board members.

Governing Authority Members*

Provide the names and email addresses for each governing authority member. Click the plus button to add additional rows. Upload a resume for each governing authority member and their most recent signed conflict of interest form as Attachment 4. To receive a Meets, a resume must be received for at least five members containing current contact information.

Name	Email Address

Attachment 4: Governing Authority Member Resumes and Conflict of Interest Forms*

Accepted file types: pdf, Max. file size: 512 MB.

Attachment 5: Governing Authority Schedule and Minutes

Please upload the following as Attachment 5:

• A copy of the governing authority's meeting schedule for the past 12 months, and
• The minutes from those meetings.
To receive a "Meets", both items above must be provided and the information will be reviewed to ensure the meetings are conducted according to open meeting laws and the minutes are complete and thorough.

Drop files here or

Accepted file types: pdf, Max. file size: 512 MB.

Governing Authority Consistency

In the box below, provide the following:

•Explain the history and continuity of the governing authority, and
• If the governing authority has fallen below five (5) members within the last year, explain why membership fell below 5 members, how long it took to get back to 5 members and what recruitment methods were used.
To receive a "Meets" all requested information must be provided and 5 members were maintained all year.

Attachment 6: Governing Authority Bylaws*

Upload the governing authority's current bylaws as a PDF titled Attachment 6. To receive a "Meets" all required components must be present in the bylaws.

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Accepted file types: pdf, Max. file size: 512 MB.

Academic Information/Data

Education Plan*

Upload the school's current education plan as a PDF titled Attachment 7.

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Accepted file types: pdf, Max. file size: 512 MB.

Nationally Normed Assessment Data*

Please provide the following:

• Nationally normed assessment results for your school by grade for the last three (3) years as Attachment 8.
• Provide a brief explanation of the data in the box below.
• If nationally normed assessments were not given, or if the data is not provided, a score of "Does Not Meet" will be given.
Note: Please only upload redacted data. Do not upload any data that includes student identifiable information. Please refer to the scoring rubric for details on how this item will be scored.

Attachment 8: Nationally Normed Assessment Data

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Accepted file types: pdf, Max. file size: 512 MB.

School Designation*

Please indicate if the school is designated as any of the following:

Priority
Focus
Warning
Watch (state designation)
None of the above

Needs Assessment and School Improvement Plan*

If the school has been designated as Priority, Focus, Warning or Watch, upload the needs assessment and school improvement plan required by the state as a PDF titled Needs Assessment and School Improvement Plan. In the box below, describe the interventions that have been completed. If the school has not received any of these designations, enter "N/A" in the box.

Optional Attachment: Needs Assessment and School Improvement Plan

*Note: this is a required attachment if the school has received any of the listed designations.

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Accepted file types: pdf, Max. file size: 512 MB.

Local Report Card Data*

As part of the application process, the school’s local report cards for the past four (4) years will be collected and reviewed. Provide an explanation below of the local report card data, noting any strategies that have been implemented to improve/sustain performance.

To receive a "Meets" the data must show stable or improved performance year over year.

Performance and Accountability Plan*

Please provide the following as Attachment 9:

• Provide a copy of the performance and accountability plan (performance framework) from your current sponsor contract,
• Provide data showing how the school is meeting the goals established in this plan.
To receive a "Meets" there must be evidence that school is meeting the established goals.

Attachment 9: Performance and Accountability Plan

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Accepted file types: pdf, Max. file size: 512 MB.

Enrollment

Provide the enrollment reported by the school on October 1 and June 1 for the past five (5) years in the table below.

2021-2022 School Year*

October 1	June 1

2020-2021 School Year*

October 1	June 1

2019-2020 School Year*

October 1	June 1

2018-2019 School Year*

October 1	June 1

2017-2018 School Year*

October 1	June 1

Provide a brief explanation below of the enrollment including clarifying any fluctuations in enrollment.

Financial Performance

Recent Financials*

Upload the governing authority approved financials from the last twelve months as Attachment 10. To receive a "Meets", all information must be provided, school must have maintained a positive change in net position, and have at least 30 days of cash on hand. If necessary, provide an explanation of any of the financials in the box below.

Attachment 10: Recent Financials*

Drop files here or

Accepted file types: pdf, Max. file size: 512 MB.

Audits*

As part of the application process, five (5) years of audits for the school will be collected and reviewed. If the Auditor of State has identified findings for recovery, please provide details below describing how these findings have been resolved. If there have not been any findings for recovery, please note that in the text box.

Note: Unresolved findings for recovery cannot receive a "Meets".

Five-Year Forecasts*

As part of the application process, five (5) years of five-year forecasts submitted by the school to the Ohio Department of Education will be collected by CSS and reviewed. If any of the five-year forecasts show a negative cash balance, please provide details below describing how this will be resolved by the school. If necessary, provide additional explanations of the five-year forecasts.

Note: A five-year forecast that shows a negative cash balance cannot receive a "Meets".

Attachment 11: Current Budget and Narrative*

Upload the most recently submitted Annual School Budget provided to ODE as Attachment 11.

Drop files here or

Accepted file types: pdf, Max. file size: 512 MB.

Attachment 12: Financial and Enrollment Reviews*

Upload copies of the last six (6) months of financial and enrollment reviews conducted by your current sponsor as Attachment 12.

Note: School cannot receive a "Meets" if current sponsor has reported deficiencies in financials or enrollment.

Accepted file types: pdf, Max. file size: 512 MB.

Full-Time Equivalency (FTE) Review

Upload a copy of the most recent FTE review conducted by the Ohio department of Education as Attachment 13. If necessary, provide a brief explanation of the FTE review below, including if and how any findings have been resolved.

Note: School cannot receive a "Meets" if issues are noted in FTE review.

Attachment 13: FTE Review*

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Accepted file types: pdf, Max. file size: 512 MB.

Organizational Performance

Compliance Reports*

Please provide the following:

•Upload copies of the two (2) most recent sponsor compliance site visit reports as Attachment 14.
•For items noted as non-compliant and/or deficient, provide a brief explanation of how the school has remedied any deficiency cited by the sponsor.
Note: These can be any reports in which the sponsor has reviewed and provided feedback on the school's compliance.
School cannot receive a "Meets" if non-compliance items have not been remedied.

Attachment 14: Compliance Reports*

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Accepted file types: pdf, Max. file size: 512 MB.

Corrective Actions, Probations, Suspensions*

If the school received any notice of probation, suspension or request for corrective action in the past two (2) years, upload as Attachment 15 and provide explanation of deficiency and how it was remedied below. If the school has not received any notices, type N/A in the text box below.

Note: School cannot receive a "Meets" if deficiencies have not been remedied.

Attachment 15: Notices of Probation, Suspension or Corrective Action

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Accepted file types: pdf, Max. file size: 512 MB.

Facility*

Please provide the following:

• Describe below the school’s current facilities (age of building(s), number of classrooms, common areas, etc.),
• Provide a description of grade levels served at each location and number of students served in each grade,
• Describe any planned facility improvements or changes, and
• Upload the lease or deed/mortgage as Attachment 16. Describe the plan if the lease expires at the end of the current sponsor contract. Will it be extended/renewed?
To receive a "Meets" all of the requested information will be provided. It must also be evident that the facilities are appropriate for the students being served and the lease/mortgage terms are reasonable.

Attachment 16: Mortgage/Deed or Lease

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Accepted file types: pdf, Max. file size: 512 MB.

Management or Operator Agreement*

Please provide the following:

• If the school contracts with a management organization, upload the current management agreement as Attachment 17.
• If the school does not have an operator, provide the name(s) of people responsible for day-to-day operations of the school and upload their resumes.

Attachment 17: Management Agreement or Resumes

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Accepted file types: pdf, Max. file size: 512 MB.

Annual Report

Upload a copy of the school’s most recent annual report as Attachment 18. If necessary, provide a brief explanation of the annual report below.

To receive a "Meets" the report must be provided and include the required elements.

Attachment 18: Annual Report*

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Accepted file types: pdf, Max. file size: 512 MB.

Staffing*

Provide the staff and school leader retention rate for the past three (3) years. Please provide any additional comments that may clarify the retention rates.

Transportation*

Does the school depend on the local districts to provide all student transportation to and from school?

Yes, the district provides all transportation.
No, the district does not provide all transportation.

Transportation Plan

If the answer above is NO, provide the following:

- Upload the school's transportation policy as Attachment 19.

- Describe in detail the transportation plan that includes, at a minimum, the following:

1. What population of students are transported (all, a portion, etc.)?

2. If all students are transported, does the school have an agreement with the district(s) and ODE and the school receives funding?

3. Describe the type of transportation provided such as: a) the school owns the bus and employs drivers, b) the school contracts with an ODE approved vendor, c) the school provides bus passes, etc.

Attachment 19: Transportation Policy*

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Accepted file types: pdf, Max. file size: 512 MB.

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2023-2024 Existing and Transfer School Application

General Information

Reason For New Sponsorship

Non-Renewal or Transfer Notice

Governance and Oversight

Academic Information/Data

Enrollment

Financial Performance

Organizational Performance