2021-2022 Replicator Application

  • This application is for community school replicators wanting to open a new school(s) in the 2021-2022 school year. This application may be used for up to five (5) locations, however some questions may ask for information on each specific location. Please review the challenged district list, call for new schools, cover letter, timeline, and attachment list before beginning this application. Please note that all file uploads are required to be in PDF format and titled according to their attachment number. You also have the option to "cut and paste" text from a document into the text boxes. At the bottom of the Application, there is a Save and Continue Later option for your convenience. Please see the Replicator Application Rubric for specific information on scoring for each question.
  • General Information

    Name of the Primary Contact for the application and the Organization completing the application on behalf of the school:
  • Please complete the information below for up to five (5) replicator locations. Click the plus sign to add additional rows.
    Name of Proposed SchoolLocal School DistrictProposed AddressGrade LevelsYear to Open 
  • THIS QUESTION MUST BE ADDRESSED FOR EACH LOCATION. Applicants that can convincingly make the case of a high need area in one of these challenged districts and score withing 10% of the threshold of eligible points will automatically be granted an interview. This question is scored on the following criteria: 1. located in a large urban district; 2. high levels of student mobility; 3. high percentage of students ages 5-17 in poverty based on most recent census; 4. high percentage of students eligible for medicaid; 5. at least 90% of students eligible for free and reduced lunch; 6. high need special assistance or support students; 7. high minority neighborhood; 8. high percentage of students behind grade level; 9. high percentage of students that have left school before receiving diploma; 10. large concentration of immigrant children. Provide evidence below, including specific data, of the high need area in the challenged district where your school will be located. *See 2020 Challenged District list on Application Page of this website. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Location - Challenged District School Name. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • Mission and Vision

  • State the school's clear, concise, and compelling mission statement that describes its specific intent/purpose.
  • State the school's clear, concise, and compelling vision statement that describes the anticipated operation, function, and success of the school over time.
  • Development Team

    This section focuses on the development team for the proposed school. The development team plays a critical role in ensuring that there is a wide range of support and expertise to get the school started. The development team should consist of several individuals with diverse skills. To receive a score of Meets, development team members must have expertise in at least three out of five of the following areas: business, education, finance, technology and governance. Upload a bio or resume for each development team member as a PDF document titled Attachment 1. Note: Each bio or resume must contain current contact information.
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    Accepted file types: pdf.
  • Governance

    The governing authority formally plays a vital role in the school’s success and future existence. The governing authority sets policies, establishes the budget and is the fiduciary agent for the community school. The governing authority is responsible for compliance with the community school contract and applicable local, state and federal laws. The governing authority of the community school will be the responsible entity and contracting party for any community school contract. Ohio Revised Code requires no fewer than five (5) members. Under Ohio Revised Code Section 3314.036, the governing authority must employ legal counsel who is independent from the school’s sponsor or the operator with which the school has contracted for any services related to the negotiation of the school’s contract with the sponsor or the school’s contract with the operator.
  • Provide the names and email addresses of each governing authority member. You may click the plus symbol to add additional rows. Upload a resume or bio for each governing authority member as a PDF document titled Attachment 2. To receive a score of Meets, information for at least five (5) members must be provided.
    NameEmail Address 
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    Accepted file types: pdf.
  • Describe the governing authority structure, recruitment and future development plans. Provide meeting structure and proposed times and location for meetings, including how many times the governing authority will meet per year. Note: Governing Authority members must work or reside within 50 miles of the school.
  • Under Ohio Revised Code Section 3314.036, the governing authority must employ legal counsel who is independent from the school’s sponsor or the operator with which the school has contracted for any services related to the negotiation of the school’s contract with the sponsor or the school’s contract with the operator.
    Name of Legal CounselContact Information Phone and Email 
  • Management

    This section focuses on the replicator of the proposed school.
  • What type of organization is the management company?
  • Management Company NameContact PersonPhone and EmailManagement Company IRNManagement Company EIN 
  • Upload a copy of the management agreement as a PDF document titled Attachment 3. If a management agreement has not been finalized, provide a copy of the management agreement template as a PDF document titled Attachment 3. Describe below, in detail, the management organization’s roles and responsibilities to manage and support the proposed school.
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    Accepted file types: pdf.
  • Describe the organizational structure of the management organization including specific individuals who will be responsible for the operation and success of the proposed school. Upload the ESP, EMO or CMO organizational chart as a PDF document titled Attachment 4 with defined responsibilities for each individual.
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    Accepted file types: pdf.
  • Describe in detail the management organization’s accountability to the governing authority and the governing authority's plan to monitor, measure and evaluate the management organization’s performance.
  • Describe the current business plan of the management organization including a formal statement of business goals, reasons they are attainable and plans for reaching them. Include how many schools the organization intends to open over the next 1-5 years.
  • Summarize and provide data evidencing the management organization’s experience in starting a school. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Record of Success Opening Schools. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • Summarize and provide data evidencing the management organization’s financial and business experience related to starting and operating schools. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Record of Success Financial/Business. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • Provide data regarding debts of current schools to the management organization and how the management organization assists schools in operating within their budgets. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Current Debts. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • As part of the application, the most recent audits for schools currently operated by the replicator will be collected and reviewed. If the Auditor of State has identified findings for recovery, please provide details below describing how these findings have been resolved. If there have not been any findings for recovery, please note that in the text box. If any unresolved findings exist, a score of Meets cannot be received.
  • Upload the last three (3) months of board approved financials and supporting board meeting minutes showing approval for all schools currently operated by the replicator as PDF documents titled Attachment 5. If necessary, provide a brief explanation below of the information contained in the current financials. A score of Meets will not be received if all requested information ins not provided.
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    Accepted file types: pdf.
  • Academic

    This section focuses on the academic data and success of the management company.
  • Summarize and provide data describing the management organization’s expertise and proven track record of academic success.
  • Provide as a PDF document titled Attachment 6 a list all community schools managed (current and former) by this organization, including their names and addresses, year opened, and sponsors. For traditional community schools provide component grades for all of the following applicable measures: overall grade, achievement, progress, gap closing, graduation rate, improving at-risk K-3 readers, and prepared for success. For drop-out prevention and recovery schools, provide grades for all of the following applicable measures: overall grade, high school test passage rate, progress, gap closing, and graduation rate. Provide an analysis of the data explaining the performance of each school.
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    Accepted file types: pdf.
  • Provide a list of schools currently managed by the replicator including the Overall Grade received on the most recently published local report card as Attachment 6a. To receive a Meets, more than 75% of the schools listed must have received a C or greater. If you currently do not manage any traditional K-12 schools, please note this in the box.
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    Accepted file types: pdf.
  • Provide a list of schools currently managed by the replicator including the Overall Grade received on the most recently published local report card as Attachment 6b. To receive a Meets, more than 75% of the schools listed must have received a Meets Standards or greater. If you currently do not manage any DOPR schools, please note this in the box.
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    Accepted file types: pdf.
  • Findings for Recovery

    This section focuses on findings for recovery.
  • Has any member of the development team, governing authority, management company or treasurer/fiscal officer, been involved with an entity that was involved in a bankruptcy, closed for financial reasons, had a finding for recovery, or has been designated as unauditable by the Auditor of State?
  • If YES, please list the school(s) or entities and identify the basis of the relationship in the fields below (i.e., contractor, employee of operator, treasurer, board member, etc.)
  • Demographics and Market Research

    This section focuses on the demographics and marketing research of the proposed school.
  • Describe the target student population that the school will serve and their unique needs. Describe the characteristics of the community from with the school’s students will be drawn; such as race, students with disabilities, student mobility, economically disadvantaged, limited English proficient and migrant status. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Students and Local Demographics. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • THIS QUESTION MUST BE ANSWERED FOR EACH LOCATION. For each location, provide evidence of data collection and analysis in the following areas: real estate market (rental property, insurance rates, property taxes), availability of transportation (such as bus lines), enrollment fluctuation in surrounding schools, job growth, number and age range of students in the surrounding area of the proposed facility, crime rates, etc. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Market Research (School Name). If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • THIS QUESTION MUST BE ANSWERED FOR EACH LOCATION. For each location, upload a list of all traditional public and community schools within ten (10) miles of the proposed location of the school as a PDF document and titled Attachment 7. Describe below details stating how the school will enhance or expand educational options currently provided by the surrounding local traditional districts and community schools. Provide evidence of existing wait lists or lack of capacity from existing schools. If an exact location has not been determined, provide a list of all traditional public and community schools within the challenged school district. Note: failure to include all schools cannot receive a score of Meets.
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    Accepted file types: pdf.
  • THIS QUESTION MUST BE ANSWERED FOR EACH LOCATION. For each location, provide evidence of community support of your school as a PDF document and titled Attachment 8 (School Name), such as; letters of support showing how the school will serve the community and meet student and family needs, surveys of local residents indicating a need/desire for a new community school, or any other community indicators of support for the school. Note: All letters of support must be within one year of application date to receive full points in this section.
    Drop files here or
    Accepted file types: pdf.
  • Describe the school’s current recruitment and marketing plans. Discuss plans to maintain student enrollment and future marketing strategies. Upload copies of promotional or recruitment materials including; media plans, marketing plans, open house schedules, etc. as PDF documents and titled Attachment 9.
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    Accepted file types: pdf.
  • Enrollment Projections

  • Location NameYear 1Year 2Year 3Year 4Year 5 
  • Financial Records

    This section focuses on the finances of the proposed school.
  • Upload the current financial records of the management organization as a PDF document titled Attachment 10. Describe below, in detail, the plan to support the new school while continuing to support currently operated schools.
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    Accepted file types: pdf.
  • Provide an explanation below of the schools' first year budget which should include detail on grants, loans, other sources of revenue (donations or private contributions) and start-up costs which may include but is not limited to: legal fees, building expenses, personnel costs and programming costs. Upload a sample first-year budget with monthly detail showing expected cash flow, assets and liabilities as a PDF document and titled Attachment 11.
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    Accepted file types: pdf.
  • Upload a sample five-year forecast for the proposed school(s) using the Ohio Department of Education’s prescribed format and guidance as a PDF document titled Attachment 12a. Upload the most recent five-year forecasts for all schools currently operated by the replicator as PDF documents titled Attachment 12b. If necessary, provide a brief explanation below of your five-year forecast(s).
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    Accepted file types: pdf.
  • If applicable, upload signed letters of commitment for contributions of funds or in-kind services as a PDF document titled Attachment 13. If necessary, provide a brief explanation of the contributions below.
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    Accepted file types: pdf.
  • Describe the governing authority’s plan to maintain the school’s short and long term financial stability and viability, including potential reductions in expenditures relative to fluctuating enrollment. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Financial Stability. If ONLY uploading a file, please enter "See Attachment" in the text box.
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    Accepted file types: pdf.
  • Compliance

    The purpose of this section is to verify the replicator has the knowledge and understanding needed to maintain compliance with state and federal guidelines and appropriate operational procedures. Inclusion of complete policies, benefit manuals, or handbooks are not required at this time.
  • As part of the application, the compliance site visit reports from the previous school year will be collected and reviewed for all schools managed by the replicator. CSS staff will collect compliance site visit reports for schools currently sponsored by St. Aloysius. Upload copies of the compliance site visit reports conducted by another sponsor from the previous year as PDF documents titled Attachment 14. If any items are non-compliant, provide a brief explanation below of the reason for non-compliance and explain steps taken to achieve compliance.
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    Accepted file types: pdf.
  • Describe how transportation, food service and other support services will be provided at the school.
  • Have any of the schools managed by the replicator been on probation and/or received an intent to suspend notice? If yes, provide copies of all probation or intent to suspend notices and any school responses as a PDF document titled Attachment 15.
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    Accepted file types: pdf.
  • Facilities

    This section focuses on the facilities of the proposed school and the replicators experience in acquiring and renovating adequate facilities. THE QUESTIONS BELOW MUST BE ANSWERED FOR EACH LOCATION
  • If the facility has NOT been secured, describe the replicator's experience in locating and renovating schools in a timely fashion. For each location, describe the type of facility the replicator is seeking for the school and include a detailed timeline of acquisition and renovation. (If the facility has been secured, please enter N/A in this field.)
  • For each location, if the facility has been secured, describe the school’s facility, including address, site plan (include square footage, number and size of classrooms, common areas, recreational space, any charter or resident facilities that are used by the school) and how the facility meets the needs of the targeted students. (If the facility has not been secured, please enter N/A in this field.)
  • For each location, state the real or anticipated cost and terms of the purchase agreement or lease. Upload a copy of the Purchase Agreement or Lease as a PDF document titled Attachment 16 (School Name), if it is not available, upload a proposed template as a PDF document titled Attachment 16 (School Name).
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    Accepted file types: pdf.
  • For each location, state the entities or individuals who will own the property. State the entities or individuals that will be leasing the property. Identify any conflicts of interest such as facility owner/lessee being a member of the development team or governing authority. *If the property will be leased by the school from the replicator, ORC 3314.032(B)(1) requires a letter from an independent professional in the real estate field confirming that at the time the lease was agreed to, the lease was commercially reasonable.
  • Capacity to Execute

    Summarize the capacity of the applicant to execute the plan as described throughout the application and provide additional information regarding the capacity of the applicant if necessary. Note: Capacity of the applicant will be further assessed during the interview process.
  • This field is for validation purposes and should be left unchanged.
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