2022-2023 New School Application This application is for developers seeking to open their first brand new community school. Please review the challenged district list, call for new schools, cover letter, timeline, and attachment list before beginning this application. Please note that all file uploads are required to be in PDF format and titled according to their attachment number. You also have the option to "copy and paste" text from a document into a text box. At the bottom of the Application, there is a Save and Continue Later option for your convenience. Please see the New School Application Rubric for specific information on scoring for each question.General InformationName of the Primary Contact for the application and the Organization completing the application on behalf of the school:Primary Contact*Organization*Phone*Email* Name of Proposed School*Local School District*Please Note: The district listed must be on ODE's Challenged District List found with the Application Supporting Documents or on ODE's website. Proposed Address of the School*Proposed Grades to be Served*Proposed School Year to Open*Target Population to be Served*Do you plan to add additional facilities/locations (satellites/annexes) under this same charter?* Yes No If you answered YES to the above question, please describe the timeline for addition of the facilities.AffiliatesAffiliates*Do you have, or have you had, a relationship with other sponsors, charter schools or their affiliates inside or outside Ohio? If YES, please list the affiliated entity and the relationship with that entity. You may click the plus symbol to add additional rows, if needed. Yes No Other Sponsors, Charter Schools or their AffiliatesSponsor, Charter School or AffiliateRelationship Development TeamThis section focuses on the development team for the proposed school. The development team plays a critical role in starting the school and Team members should have a varied range of expertise. This section will be scored on the following criteria (based on the resumes uploaded below): 1.) team consists of several individuals with diverse skills; 2.) provided evidence showing the team members have expertise in at least three (3) of the following areas: business, education, finance, technology and governance.Attachment 1: Resume for Development Team Members*Provide a current resume for each development team member and upload as a single PDF document titled Attachment 1. Note: Each resume must contain current contact information (mailing address and phone number). Drop files here or Accepted file types: pdf. Development Team Transition PlanIf any member of the development team plans to continue to be involved with the school or the governing authority after opening, please describe the role. If no members intend on transitioning to the school or governing authority, please enter "N/A". GovernanceThe governing authority's role is vital to the school’s success and future existence. The governing authority sets policies, establishes the budget and is the fiduciary agent for the community school. The governing authority is responsible for compliance with the community school contract and applicable local, state and federal laws. The governing authority of the community school is the responsible entity and contracting party for any community school contract. Ohio Revised Code requires no fewer than five (5) members. Under Ohio Revised Code Section 3314.036, the governing authority must employ legal counsel, who is independent from the school’s sponsor and the operator, with which the school has contracted for any services related to the negotiation of the school’s contract with the sponsor or the school’s contract with the operator.Governing Authority Members*Provide the names and email addresses for each governing authority member. Click the plus symbol to add additional rows. Provide a resume for each governing authority member and upload the resumes as a single PDF titled Attachment 2. This section is scored based on the number of governing authority members with all requested information provided as well as an assessment of the resumes to determine members' experience and expertise with community schools and governing authorities. Note: to receive a "Meets" you must provide, at a minimum, information and resumes for at least five members. Less than five receives a "Partially Meets" and no information and/or resumes receives a "Does Not Meet". NameEmail address Attachment 2: Governing Authority Resumes* Drop files here or Accepted file types: pdf. Governing Authority Legal Counsel InformationUnder Ohio Revised Code Section 3314.036, the governing authority must employ legal counsel who is independent from both the school’s sponsor and the operator with which the school has contracted for any services related to the negotiation of the school’s contract with the sponsor or the school’s contract with the operator. While no score will be given for this section, the expectation is that the legal counsel listed has experience with Ohio law as it pertains to community schools. Name of Legal CounselContact Information Phone and Email Governing Authority Structure*Describe the governing authority structure (including how/when meetings are held, committees, terms, etc.), recruitment and future development plans. This section will be scored based on applicant providing a clear plan with all of the requested information. Note: plan should include that all members will work or reside within 50 miles of the school.ManagementManagement Structure*Schools are either operated by a management company or self-managed by a superintendent. Please choose an option below and only answer the questions in the corresponding section. Management Company Self-managed Management Company(Only answer the questions below if operated by a management company. If the management company currently operates schools and has a model it is replicating, please fill out the Replicator Application.)Organization TypeWhat type of organization is the management company? EMO (Educational Management Organization) CMO (Charter Management Organization) Management Company InformationCompany NameContact PersonPhone Number and EmailManagement Company EINManagement Company IRN Management Organization and ResponsibilitiesPlease provide the following: • Provide a higher-level description of the management company's role with managed school(s). • Upload a copy of the management agreement as a PDF document titled Attachment 3. If a management agreement has not been finalized, provide a copy of the management agreement template as a PDF document titled Attachment 3. To receive a "Meets" on this section, a final or template management agreement must be submitted AND a detailed description of the management organization's roles and responsibilities. Attachment 3: Management AgreementAccepted file types: pdf.Organizational StructurePlease provide the following: • Describe the organizational structure of the management organization including specific individuals who will be responsible for the day-to-day operation and success of the proposed school. • Upload the EMO or CMO organizational chart with description of each person's responsibilities as a PDF document titled Attachment 4 with defined responsibilities for each individual. To receive a "Meets Expectations" all of the information above must be provided. Attachment 4: Organizational Chart Drop files here or Accepted file types: pdf. AccountabilityPlease provide the following: • Describe the management organization’s accountability to the governing authority, AND • Describe the governing authority's plan to monitor, measure and evaluate the management organization’s performance. To receive a "Meets" both items above must be provided.Business and Growth PlanIn the box below, please provide: • A formal statement of business goals, reasons they are attainable and plans for reaching them which contains information on the academic, financial and operational position of your organization over multiple years. • Include how many schools the organization plans to open over the next five (5) years. To receive a "Meets Expectations" the plan provided must contain all of the required elements and demonstrate the management organization's capacity to achieve the stated goals. Record of Success in Academics - Management OrganizationProvide a list of each school ever affiliated with the management organization that includes the following: • Names of schools, • Dates of management organization's affiliation with the school, • Grade levels served, • Number of students served by year, • School's Overall Grade, Progress grade and Performance Index Score for the years affiliated (if any schools are located outside Ohio, include similar or equivalent performance measures for that state), AND • A summary for each school describing challenges encountered and/or successes achieved in the schools' academic performance. Upload as a PDF document titled Attachment 5. To receive a "Meets Expectations" all of the required information must be provided and evidence a record of academic success in affiliated schools. Attachment 5: Record of Success in Academics Drop files here or Accepted file types: pdf. Record of Success in Financial and Business ExperienceProvide data evidencing the management organization’s financial and business experience related to starting and operating schools. This information should include: • Audits of affiliated schools • Debt carried by affiliated schools • The number of affiliated schools that owe money to the management organization and how much is owed. • This information should be provided for each school listed in the Record of Success in Academics section. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Record of Success Financial/Business. If ONLY uploading a file, please enter "See Attachment" in the text box. To receive a "Meets Expectations" there must be clear evidence that shows the management organization has a record of success in the financial and business aspects of starting and operating community schools.Optional Attachment: Record of Success Financial/Business Drop files here or Self-Managed Organization(Only answer the questions below if the school will be self-managed during the term of the charter.)Daily OperationsIn the text box below, provide names of the individuals responsible for the following operations of the school, including any relevant expertise: • Testing and assessments, • Human Resources, • Training and Professional Development, • Building Maintenance and related services, • Marketing, • Purchasing, • Technology, AND • Other operations not listed above. If the superintendent or school leader has been identified, upload his/her resume as a PDF document titled Attachment 6. To receive a "Meets Expectations" all of the requested information must be provided including the superintendent's or school leader's resume, if applicable. There should be clear evidence that all of the operations of the school will be performed by individuals with expertise in their area. Attachment 6 (if applicable): Superintendent or School Leader Resume Drop files here or Accepted file types: pdf. Communication PlanDescribe the superintendent's or school leader's plan for communicating with the governing authority. The plan should describe any reports that will be provided to the governing authority and how often communication is expected. This plan should also align with the governing authority structure described in this application. To receive a "Meets Expectations" the information should describe a thorough plan to keep the governing authority apprised of school performance.AccountabilityPlease provide the following: • Describe the superintendent's or school leader's accountability to the governing authority, AND • Describe the governing authority's plan to monitor, measure and evaluate the superintendent's or school leader's performance. Upload a copy of the superintendent or school leader evaluation form as a PDF document titled Attachment 7. To receive a "Meets Expectations" in this section the information must be complete and detailed AND the evaluation form must be provided.Attachment 7: Evaluation Form Drop files here or Accepted file types: pdf. Business and Growth PlanIn the box below, please provide: • A formal statement of business goals, reasons they are attainable and plans for reaching them which contains information on the academic, financial and operational position over multiple years. • Include how many schools you plan to open over the next five (5) years. To receive a "Meets " the plan provided must contain all of the required elements and demonstrate capacity to achieve the stated goals. Record of Success in Academics - Superintendent or School LeaderProvide a list of each school ever affiliated with that includes the following: • Names of schools, • Dates of affiliation with the school, • Grade levels served, • Number of students served by year, • School's Overall Grade, Progress grade and Performance Index Score for the years affiliated (if any schools are located outside Ohio, include similar or equivalent performance measures for that state), AND • A summary for each school describing challenges encountered and/or successes achieved in the schools' academic performance. You may provide the information in the text box and/or upload a file. Upload as a PDF document titled Attachment 8. To receive a "Meets Expectations" all of the required information must be provided and evidence a record of academic success in affiliated schools. Attachment 8: Record of Success in Academics Drop files here or Accepted file types: pdf. Record of Success in Financial and Business ExperienceProvide data evidencing the superintendent's financial and business experience related to starting and operating schools. This information should include: • Audits of affiliated schools • Debt carried by affiliated schools • This information should be provided for each school listed in the Record of Success in Academics section. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Record of Success Financial/Business. If ONLY uploading a file, please enter "See Attachment" in the text box. To receive a "Meets Expectations" there must be clear evidence that shows you have a record of success in the financial and business aspects of starting and operating community schools.Optional Attachment: Record of Success in Financial and Business Success Drop files here or Accepted file types: pdf. Record of Success in Underserved Student Populations*Describe and provide data evidencing the superintendent's or school leader's experience and success in serving underserved student populations. If a superintendent or school leader has not yet been selected, provide the job description and/or job posting that shows the characteristics of person being sought. Note: You may provide the information in the text box and/or upload a file. If uploading a file, it must be a PDF titled Record of Success in Underserved Student Populations. If ONLY uploading a file, please enter "See Attachment" in the text box. To receive a "Meets Expectations" the evidence provided must show strong experience in serving underserved student populations .Optional Attachment: Record of Success in Underserved Student Populations Drop files here or Accepted file types: pdf. Additional ContractorsList below the names of all contractors, or potential contractors, that will provide daily support services to the school that are not provided by a management organization or listed in self-management section. If a provider has not been selected, list the service and who you are in talks with. Click the plus symbol to add additional rows, if needed. To receive a "Meets Expectations" it must be clear that between support services described in the Daily Operations section, combined with those described in the Contractor section, all required daily support services will be provided.NameServices to be ProvidedContact Information Phone and Email Conflict of InterestHas any member of the governing authority or development team, including management company or treasurer/fiscal officer, been involved with an entity that was involved in a bankruptcy, closed for financial reasons, had a finding for recovery, or designated as not auditable by the Auditor of State? If YES, please list the school(s) or entities and identify the basis of the relationship in the fields below (i.e., contractor, employee of operator, treasurer, board member, etc.) You may click the plus symbol to add additional rows, if needed.School or EntityRelationship Educational ProgramThis section focuses on the educational program of the proposed school.Education Plan - File Upload*Please complete the education plan document that is found on the Application page of the website and upload it as a PDF document titled Attachment 9. (If the application is approved, the education plan attachment will become part of the contract agreement). The education plan is broken down into the following sections: 6.3a Mission, Vision, Philosophy, 6.3b Curriculum, 6.3c Instructional Delivery Methods and Resources/Materials, 6.3d Continuous Improvement and Professional Growth, 6.3e Prevention and Intervention, 6.4a Goals and Performance Indicators, 6.5 Assessment Plan, 8.1 Organization and Staffing. Note: Please see the scoring rubric for detailed information on how this section will be scored. Drop files here or Accepted file types: pdf. Demographics and Market ResearchThis section focuses on the demographics and marketing research of the proposed school.Students and Local Demographics*Describe the target student population that the school will serve and their unique needs. Describe the characteristics of the community from which the school’s students will be drawn. Please address the following: • Race • Students with Disabilities • Student Mobility • Economically Disadvantaged • English Learners • Migrant Status • Enrollment fluctuations at surrounding schools Market Research and Evidence of Need*Provide a list of all schools (traditional and community) within a five (5) mile radius that offer the same grades that this school is offering. Also provide the following: • Using the list provided, describe the current educational options or offerings available in the community. • What deficiencies or lack of capacity exists from the existing schools and how will this school fill those deficiencies? • What unique qualities does this school have that will support the community? • Include any additional information that demonstrates a need for this school in the community. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Market Research and Evidence of Need. If ONLY uploading a file, please enter "See Attachment" in the text box. To receive a "Meets Expectations" you must provide the list of schools and evidence this need for this school in the proposed community.Attachment 10: Market Research and Evidence of Need Drop files here or Accepted file types: pdf. Attachment 11: Community Support*Upload evidence of community support for your school as a PDF document titled Attachment 11, such as: • Letters of support showing how the school will serve the community and meet student and family needs, • Surveys of local residents indicating a need/desire for a new community school, • Other community indicators of support for the school. The letters of support must: • Be dated within one year of application date, • Specifically support this school in this location. To receive a "Meets Expectations" support of the community must be shown. Providing a robust plan to establish community support may receive a "Partially Meets" and not providing either receives a "Does Not Meet". Drop files here or Accepted file types: pdf. Recruitment , Marketing Plans and Student Enrollment*Please provide the following: • Discuss the school’s current recruitment and marketing plans. • Discuss plans to maintain student enrollment at the lowest grade level and attrition at all grade levels. • Future marketing strategies. • Upload copies of promotional or recruitment materials including; media plans, marketing plans, open house schedules, etc. as a PDF document titled Attachment 12. To receive a "Meets Expectations" the evidence provided must reflect a realistic and attainable plan to recruit students and maintain enrollment. This should align with the enrollment projections listed below. Attachment 12: Recruitment and Marketing Plans* Drop files here or Accepted file types: pdf. Enrollment ProjectionsPlease enter projected enrollment in the boxes provided below, enter N/A for grades not served.Kindergarten*Year 1Year 2Year 3Year 4Year 51st Grade*Year 1Year 2Year 3Year 4Year 52nd Grade*Year 1Year 2Year 3Year 4Year 53rd Grade*Year 1Year 2Year 3Year 4Year 54th Grade*Year 1Year 2Year 3Year 4Year 55th Grade*Year 1Year 2Year 3Year 4Year 56th Grade*Year 1Year 2Year 3Year 4Year 57th Grade*Year 1Year 2Year 3Year 4Year 58th Grade*Year 1Year 2Year 3Year 4Year 59th Grade*Year 1Year 2Year 3Year 4Year 511th Grade*Year 1Year 2Year 3Year 4Year 512th Grade*Year 1Year 2Year 3Year 4Year 5Total # of Students*Year 1Year 2Year 3Year 4Year 5Operational BudgetThis section focuses on the operational budget of the proposed school.Fiscal Officer Information*Identify the school's fiscal officer. Name Email Phone Number Operational Budget*Using ODE's Community School Annual Budget template (found with the application supporting documents or on ODE's website), provide the school's first-year budget with monthly detail showing expected cash flow, assets and liabilities as a PDF document titled Attachment 13. The information in the budget should align with the enrollment projections listed above. To receive a "Meets Expectations" the budget must be complete and realistically reflect the enrollment, revenue and expenditures of the school. Attachment 13: Operational Budget* Drop files here or Accepted file types: pdf. Five Year Forecast*Upload the proposed five-year forecast using the template prescribed by ODE (found with application supporting documents or on ODE's website) as a PDF document titled Attachment 14. If necessary, provide a brief explanation of your five-year forecast.Attachment 14: Five Year Forecasts* Drop files here or Accepted file types: pdf. Contribution of FundsUpload signed letters of commitment for contributions of funds or in-kind services as a PDF document titled Attachment 15, if applicable. If necessary, provide a brief explanation of the contributions. If none, enter "N/A" in the box below.Attachment 15 (if applicable): Contribution of Funds Drop files here or Financial Stability*Describe the governing authority’s plan to maintain the school’s short and long term financial stability and viability, including potential reductions in expenditures relative to fluctuating enrollment. Note: You may provide the information in the text box and/or upload a file. All of the requested information must be included. If uploading a file, it must be a PDF titled Financial Stability. If ONLY uploading a file, please enter "See Attachment" in the text box.Optional Attachment: Financial Stability Drop files here or Accepted file types: pdf. FacilitiesThis section focuses on the facilities of the proposed school.Site Specifics (not secured)*If the facility has NOT been secured, provide the following information: • Describe the efforts to secure a school facility and prepare it for use by the intended opening date of the school. • Provide, in detail, the parties responsible for securing the facility and their experience in locating potential school properties. • Describe the type of facility being sought, including the desired square footage, number and size of classrooms, common areas, and recreational space. If a facility HAS BEEN secured, enter NA in the text box. To receive a "Meets Expectations" all information requested must be provided. The information should align with the needs of the school as described in this application.Site Specifics (secured)*If the facility has been secured, please provide the following information: • Address of facility, •Site plan including square footage, number and size of classrooms, common areas, recreational space. • Any other occupants/uses of the facility, • How the facility meets the needs of the targeted students. If a facility has not been secured, enter NA in the text box. To receive a "Meets Expectations, all of the information must be provided. The information provided should align with the needs of the school as described in this application. Cost of Purchase or Lease*State the real or anticipated cost and terms of the purchase agreement or lease. Include the percentage of budget that the cost of lease/purchase will make up. Upload a copy of the Purchase Agreement or Lease as a PDF document titled Attachment 16. If it is not available, provide the proposed template. If the property will be leased by the school from the management organization, upload a letter from an independent real estate professional confirming at the time the lease was agreed to, the lease was commercially reasonable, pursuant to ORC 3314.032(B)(1). The cost of purchase/lease must be reflected in the budget provided. To receive a "Meets Expectations" all of the information requested above must be provided.Attachment 16: Purchase Agreement or Lease* Drop files here or Accepted file types: pdf. Ownership/Conflict of Interest*State the entities or individuals who will own the property. State the entities or individuals that will be leasing the property. Identify any conflicts of interest such as facility owner/lessee being a member of the development team or governing authority. If no conflicts are present, please note that below. If a development team member signs the lease, please explain how potential conflicts will be resolved if that person becomes a school employee.Capacity to ExecuteEach section of the application will be used to inform reviewers of the capacity of the applicant to execute the plan as described throughout the application. If there is any information you would like to provide that is not previously stated in the application, please provide below. Summary*CAPTCHAUntitledFirst ChoiceSecond ChoiceThird ChoiceUntitled First Choice Second Choice Third Choice EmailThis field is for validation purposes and should be left unchanged.
